Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accounts—such as iCloud, Exchange, Google, school, work, or other—you want to use in Mail.
Add an email account
This feature is only available in Outlook 2016 for Mac 15.36.1 (170721) and later with an Microsoft 365 subscription and Outlook 2019 for Mac (select Outlook About Outlook to check your version). An Exchange account such as Outlook.com hosted on Microsoft 365 or on Exchange 2016 CU5 and later. Discuss email privately. Invite teammates to discuss specific email and threads. Ask questions, get answers, and keep everyone in the loop. The new Spark feels like the first product that may finally solve email communication and assignments for the MacStories team. The best Mac email app for an organized inbox: Edison Mail Some email apps simply move spam messages and newsletters into a separate folder. Sure, you don’t see them in your inbox, but they’re. Backup of purchased music is not available in all countries or regions. Previous purchases may not be restored if they are no longer on the iTunes Store, App Store, or Apple Books. Apple Fitness+ is coming late 2020. Family Sharing requires a personal Apple ID signed in to iCloud and iTunes.
The first time you open the Mail app on your Mac, it may prompt you to add an account. Select an account type—if you don’t see your type, select Other Mail Account—then enter your account information.
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If you already added an email account, you can still add more. In Mail, choose Mail > Add Account, select an account type, then enter your account information. Make sure the Mail checkbox is selected for the account.
If you’re using an account on your Mac with other apps, such as Contacts or Messages, you can also use that account with Mail. In Mail, choose Mail > Accounts to open Internet Accounts preferences, select the account on the left, then select the Mail checkbox on the right.
Temporarily stop using an email account
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In the Mail app on your Mac, choose Mail > Accounts.
Select the account, then deselect the Mail checkbox.
Now the account’s messages are not shown in Mail.
To use the account again with Mail, select the Mail checkbox; the account’s messages are shown again (they don’t need to be downloaded from the server again).
Remove an email account
When you remove an email account from Mail, the account’s messages are deleted and no longer available on your Mac. Copies of messages remain on the account’s mail server and are still available (from webmail, for example).
Important: If you’re unsure whether messages you want to keep are still on the mail server, move or copy them to a mailbox stored on your Mac (the mailbox appears in the On My Mac section in the Mail sidebar) before you delete the account in Mail.
In the Mail app on your Mac, choose Mail > Preferences, then click Accounts.
Select an account, then click the Remove button .
Note: If the account is used by other apps on your Mac, you’re asked to remove the account in Internet Accounts System Preferences. Click the button to open Internet Accounts, then deselect the Mail checkbox for the account. To stop using the account in all apps, make sure the account is selected, then click the Remove button .
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Mail User Guide
You can include photos, documents, and more when you write messages.
When you attach images or PDF documents, you can mark them up in Mail before you send your message.
Include photos and other files in emails
In the Mail app on your Mac, do any of the following:
Click the Attach button in the toolbar, locate a file (you may need to click the sidebar button to see additional folders), select it, then click Choose File.
You can also drag files from the desktop, the Finder, or an app into your message.
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For photos, click the Photo Browser button in the toolbar, then drag a photo into your message. You can also take a photo or scan documents, or add a sketch, using your nearby iPhone or iPad.
By default, Mail inserts images at their actual size. If different sizes are available, you can choose one from the pop-up menu located on the right side of the message header.
Send large email attachments using Mail Drop
You can use Mail Drop to send files that exceed the maximum size allowed by your email account provider. Mail Drop uploads large attachments to iCloud, where they’re encrypted and stored for up to 30 days.
If you have an iCloud account and you’re signed in to iCloud when you click Send, Mail automatically sends the attachments using Mail Drop. Mail Drop attachments don’t count against your iCloud storage.
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If you don’t have an iCloud account, or if you’re not signed in, Mail asks you whether to use Mail Drop (to always use Mail Drop select “Don’t ask again for this account”).
If a recipient uses Mail in OS X 10.10 or later, the attachments are included in your message. For other recipients, your message includes links for downloading the attachments, and their expiration date.
You can turn Mail Drop on or off for an account. Choose Mail > Preferences, click Accounts, select the account, click Advanced, then select or deselect “Send large attachments with Mail Drop.”
See the Apple Support article Mail Drop limits.
Email For Mac
Put email attachments at the end of messages
In the Mail app on your Mac, do one of the following:
For the current message: Choose Edit > Attachments > Insert Attachments at End of Message.
For all messages: From the Message viewer, choose Edit > Attachments > Always Insert Attachments at End of Message (a checkmark shows it’s on).
Include or exclude email attachments in replies
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In the Mail app on your Mac, do one of the following:
Apple Mail Mac
Include or exclude original attachments in a reply: In the toolbar of the message window, click the Include Attachment button or the Exclude Attachment button .
Include or exclude original attachments in all replies: From the Message viewer, choose Edit > Attachments > Include Original Attachments in Reply (a checkmark shows it’s on). To turn it off and exclude attachments, choose the command again (the checkmark is removed).
Send email attachments to Windows users
In the Mail app on your Mac, try these suggestions:
Send Windows-friendly attachments. To do so for all messages, choose Edit > Attachments, then select Always Send Windows-Friendly Attachments. For a specific message, click the Attach button in the toolbar of the new message window, then select Send Windows-Friendly Attachments (if you don’t see the checkbox, click Options in the bottom corner).
Send documents as PDFs instead of in their original format.
Use filename extensions (such as .docx for a Microsoft Word document).
If the recipient sees two attachments (such as “MyFile” and “._MyFile”), the recipient can ignore the file with the underscore (such as “._MyFile”).
To display an attachment (such as a one-page PDF document or an image) as an icon, Control-click the attachment in your message, then choose View as Icon. To show the attachment again, Control-click it, then choose View in Place.
If the message size shown on the left side of the message header is red, the attachments are causing your message to exceed size limits set by your email account provider. Try reducing the number or size of attachments or use Mail Drop.
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